1. Introduction

1.1. A contract between you and the institution is formed when you accept an offer of a place

1.2. These terms and conditions set out the basis of your contract with the CCL Academy. They summarize key responsibilities on the part of the institution and yourself, in addition to admission requirements and documentation that you must provide.

1.3. The terms and conditions contained herein are a precursor to the Student Admissions Agreement, which sets out the contractual terms to which both you’re the student, and the institution are bound. These terms and conditions serve to provide you with an understanding of the expectations that the CCL
Academy can have of you as its student and those you can have of the Institution as your Higher Education Provider.

1.4. The terms and conditions contained herein along with the specifications in your student admission agreement and your offer letter form the entirety of the agreement between you and the institution relating to your course and override any other undertakings or representations.

1.5. We also take this opportunity to emphasize that all offers made by CCL Academy are at the complete discretion of the institution.

2. Enrollment

2.1. Enrollment is the process whereby you formally become a student of the institution. The enrollment process requires you to:

• Ensure that institution has the correct personal details of you.
• Provide proof of your identification and qualifications.
• Agree to abide by institution’s regulations and policies. 
• Pay your tuition fees/confirm who is paying your tuition fee

2.2. You must enroll with the institution at the beginning of your studies. You must re-enroll at the beginning of each subsequent academic year/semester of your course, in accordance with instructions issued by the institution, in order to continue your course of study and maintain your student rights and privileges

2.3. You may re-enroll for subsequent academic years provided that:

You have paid the tuition fees.

You have not been withdrawn from the University.
You have met the relevant progression requirements for the previous years of your course.

2.4. Students must ensure that all the following documents have been handed over to the institution at the time of enrolment or within one week from the time of handing over the application.

• One copy of all your academic and professional certificates.
• Two color passport sized photographs.
• Copy of NIC/ Passport.
• Signed affidavit to confirm the authenticity of all academic qualifications.
• A signed student admission agreement form.

3. Cancellation after Enrollment

3.1. You should note that should you wish to withdraw from the institution after enrollment but before your classes have commenced, the enrollment fee will be considered non-refundable. Any subsequent payments (university fee, course fee) are considered nonrefundable.

3.2. You must inform the institution of your decision to cancel your enrollment before the commencement of the teaching period in writing.

4. Institution’s Obligations

4.1. The Institution will provide you with the tuition and learning support integral to your course with due diligence in the manner described in the institution’s publications, website and course specification material.

4.2. The Institution will take reasonable measure to provide you with appropriate access to academic and other resources in support of your studies including:

Library and suitable learning resources, including online learning resources
IT infrastructure
Pastoral support

5. Student’s Obligation

5.1 As a member of the institution’s student body, you agree to behave respectfully to all other students.

5.2. You must familiarise yourself with and adhere to all institutional regulations, policies and codes of practice that are published on its’ website and in its publications and as revised from time to time.

5.3. You must provide accurate information on application and enrollment (students discovered to have falsified or misrepresented information may be liable to expulsion from the institution).

5.4. You are expected to take responsibility for your studies including attending all scheduled teaching, examinations and submission of assessments.

5.5. You must comply with your obligations and duties in keeping with the student admission agreement and procedures as set out in the institution’s publications.

5.6. You must take reasonable care of yourself and your safety and also the health and safety of other members of the student body and will cooperate with the in fulfilling its obligations regarding health and safety. You will not intentionally or recklessly misuse or interfere with equipment or facilities provided to you by the University.

5.7. If you do not abide by the regulations and policies outlined above, you may be subject to disciplinary action under the Student Disciplinary Regulations. For cases of academic misconduct including cheating, you will be subject to the Academic Misconduct Regulations.

6. Fees and Payments

6.1. You are bound by the terms of the payment agreement that you enter into with the institution.

6.2. Without prejudice to clause 6.1 above, students are bound by the Standard Fee Payment policy and plan contained in the student agreement, if they opt for that payment option.

6.3. Students are bound by the Early Bird Payment policy and plan contained in the student agreement, if they opt for that payment option.

6.4. Program fees including university fees should be paid at the beginning of the 1st semester or according to an approved payment plan. The institution’s admissions fee is applicable for the whole program and is payable at enrollment.

6.5. The following fees are non – refundable under any circumstances, should the student wish to withdraw or cancel their enrollment.

• Registration Fee
• Course/Tuition Fee
• University Fees

6.6. The re – sit/re – take and re – submission fees are as follows

• Category & Fee
• Assignment Re-submission Fee – Rs. 3000 + Tax
• Module Retake/Re-sit Fee (15 Credits) – Rs 15,000 + Tax
• Module Retake/Re-sit Fee ( 30 Credits) – Rs 30,000 + Tax

6.7. Fees for resubmission and re-sit fees are charged by the institution and not the accrediting university.

6.8. You will be entitled to re-enroll for subsequent academic years/semesters provided that:

• You have paid the tuition fees
• You have not been withdrawn from the University
• The institution reserves the right to revise all the above fees at any time. (Applicable for Payment Policy, Refund Policy and Withdrawal policy).

6.9. The institution reserves the right to revise all the above fees at any time. (Applicable for Payment Policy, Refund Policy and Withdrawal policy).

7. Admission Requirements

Pearson BTEC HND Level 5 Program

• GCE (A/L) 2 passes or Pending A/L Results – any Stream with English and Mathematics at O/L (or)
• BTEC Level 3 qualification in a relevant field (or)
• CCL Diploma in a relevant field (not applicable for all programs)

Since the Pearson HND programmes are taught and assessed in English, it is critical that the students possess an appropriate level of English Language skills (equivalent to PTE 51 or IELTS 5.5)

Pearson BTEC International Level 3 Diploma Program

There are no formal entry requirements but we expect learners to have qualifications at or equivalent to Level 2. Learners are most likely to succeed if they have:

• Five International GCSEs at good grades (specifically in English and Mathematics (and/or)
• BTEC qualification(s) at Level 2 (or)
• Other appropriate qualifications or achievement at year 11 or age 16 in core subjects

Learners may demonstrate the ability to succeed in various ways. For example, they may have relevant work experience or specific aptitude shown through diagnostic tests or non-educational experience. If learners arestudying in English we recommend that they have attained at least Level B2 in the Common European Framework of Reference for Languages

8. Changes to the Course

8.1. In order to ensure that the accrediting University’s courses remain current and relevant, they are subject to regular review. As such, the institution as the partner university may, from time to time, need to amend modules, course content or the way that these are delivered.

8.2. Where changes are necessary, the institution will provide students with reasonable notice of the changes, which will include details of why the change was necessary, and what has changed. The institution will take all reasonable steps to minimize disruptions to students.

8.3. Below is an indicative but not exhaustive list of changes that may be necessary

• To alter the timetable, location, and number of classes for your course
• To make reasonable changes to the content and syllabus of your course including in relation to placements, to ensure that the course remains current and relevant
• Make changes to assessments as a result of student or external examiner feedback.

9. Complaints Policy

9.1. The institution has a complaints procedure, as contained in its website and it invites students to avail themselves of this procedure in situations where students have genuine complaints and or grievances.

10. Limits of Institution Responsibility for you

10.1. The institution will take all reasonable steps to provide educational services as described on its website or in the prospectus or other documents issued by it to appropriately enrolled students. Sometimes circumstances beyond our control mean that we cannot provide such educational services. 

This might be because of, for example

• industrial action by third parties
• the unanticipated departure or absence of key members of institutional staff
• significant changes to Higher Education funding
• the acts of any governmental or local authority
• where the numbers recruited to a course are so low that it is not possible to deliver an appropriate quality of education for students enrolled on
• severe weather, natural disaster, epidemic or pandemic, fire, flood, war, civil disorder or unrest, riot, terrorist attack or the threat of it.

10.2. In these circumstances, the institution will take all reasonable steps to minimise the disturbance to those services and to affected students.

10.3. The Institution shall not be responsible for:

• Any loss, theft, misuse or damage to your property, including without limit any motor vehicle, cycle, equipment or such other personal belongings whilst such property is on its’ premises.
• Any loss that you would not have suffered if you had taken reasonable steps to avoid or reduce the loss.
• Death or personal injury that is not directly caused by negligence of the institution or its officers, employees or agents and
• Changes to law that require a change of these terms and conditions either in Sri Lanka or in the location of the accrediting university which affects the institution’s functions

11. Termination of Agreement

11.1. By the Student:

The student may withdraw from your course and terminate their admissions agreement at any time. To withdraw from the course the student must give notice, in writing to the institution. The student will normally be required to complete a Student Withdrawal Form and provide a reason for withdrawal. Notice to withdraw will take effect on receipt of the completed Student Withdrawal Form by the registrations office. Any refund which may be due to the student will be in accordance with the terms of the institution’s Tuition Fee Policy.

11.2. By the Institution:

The institution may withdraw the student’s offer or terminate this Agreement in writing with immediate effect (subject to your rights of internal appeal) if:

• The student of their sponsor fails to pay the Tuition Fees.
• The student fails to meet the conditions of the offer made to them
• The student provided false, incomplete, inaccurate or misleading information in their application to the University or at any other time
• The student has failed to meet the institution’s disciplinary requirements
• The student fails to meet the institution’s progression or award requirement
• The student’s behavior represents a serious risk to the health, safety or welfare of themselves or others 
• The student significantly breaches these Terms and Conditions

12.General Provisions

12.1. Each of these terms and conditions operate separately and independently to one another. If any provision of these terms and conditions is or becomes illegal, invalid, void or unenforceable, that shall not affect the legality, validity or enforceability of the other provisions.

12.2. These terms and conditions are specific to the student and cannot be transferred to another party by virtue of privacy of contract

12.3. Only the student and the institution are parties to this Agreement. No other person shall have rights under the Contracts

12.4. Failure or delay by the student or the institution to enforce any breach by the other of the terms and conditions will not constitute a waiver of any provision and will not prevent either party from taking steps to enforce that or any other provision.

13. Student Code of Conduct

13.1 The institute expects students to attend to all the lectures for the relevant course conducted and this will be strictly monitored.

13.2 Students need to possess a PC with the required configuration and internet connection to participate in the online classes. Video feed/Camera and Audio feed /Mic will be required to be turned on during certain classes/assessments.

13.3 Students are advised to wear smart casuals or formals during online sessions with video/physical class room sessions.

13.4 Students must produce the NIC for identification and payment verification.

13.5 The MS teams ID provide to you is only for use within the institute and using it for any external purposes without the acknowledgment of the Management is strictly not permitted.

13.6 The MS Teams ID credentials cannot be passed on to anyone except to whom it was assigned to.

13.7 All the students are expected to maintain professional conduct and are advised to maintain the discipline and decorum of the organization at all time by adhering to the measures adopted by the CADD Centre Lanka. The students should not engage in disruptive conversations or should not behave in any ill manner during the lectures.

13.8 Students are required to be available for the training sessions ten minutes prior to the scheduled time of the lecture, exceeding which they might not be allowed to attend the session.

13.9 Students must inform in advance any delay or absence to the respective coordinators in writing. In case of absence, students should provide a valid reason for the absence with proof, Eg: medical certificate.

13.10 Students who are continuously absent for subsequent sessions will be transferred to another batch along with a penalty.

13.11 Students are not permitted to leave the online/physical session without intimating the tutor/lecturer and the centre manager.

13.12 Students are advised to maintain their own notes/note book for the training sessions.

13.13 Students who fail to bring the required stationery/tools for any given session despite prior information will be allowed to attend the session after being subject to a penalty.

13.14 Students should not contribute towards any element of distraction during ongoing classes (using mobile phones, speaking out of turn, commenting, etc.)

13.15 The student is responsible for leaving the premises in the same condition, natural wear and tear excepted, as upon his/her entry of the premises; any necessary cost or expense in cleaning, or for damage caused by the student will be levied on the student

13.16 Smoking and Alcohol consumption is strictly prohibited within and at the vicinity of the Campus. Since we aim to provide a conducive atmosphere for learning , we prohibit students from entering the campus after smoking/consuming alcohol.

13.17 Any amendments to the scheduled time table (rescheduled/extra classes) will be notified in advance. Students are also advised to check with the coordinators in case of any clarification.

13.18 For any clarification with regard to the time table, the students must contact the help line/ IT support during the office hours. Students are strictly advised not to communicate with lecturers to amend or reschedule class timings as per your accord and CADD Centre Lanka will not hold any responsibility or will not accommodate such changes.

13.19 Students must report to the CADD Centre Management/coordinators immediately regarding any issues including Lecturer conduct, unsatisfactory teaching, discrepancy in syllabus, poor class coordination, etc.

13.20 Assignments or final projects must be submitted on the stipulated deadline, failing which they’ll bear a penalty for re-submission.

13.21 CADD Centre Lanka will not be held liable for any items lost, misplaced, stolen or damaged. The student is responsible for the safety/security of his/her property including PC/laptop, mobile phone, etc. The students are required to exercise additional caution while installing external software to their personal devices.

13.22 CADD Centre Lanka Management reserves the rights to make any amendments to the time table if required, which will be notified to students.

13.23 Management reserves the right to discontinue any student at any time during the course for any misconduct.

13.24 Students / Parents could directly contact CADD Centre Lanka via the respective coordinators/counsellors or email to info@caddcentre.lk

13.25 CADD Centre Lanka reserves rights to change or modify the above terms & conditions at any time with or without prior notice.